Enrolment Plan Management Procedures
Procedures
- Removal of a Program Intake: The College may remove a planned program intake from the Board-approved enrolment plan when the intake’s viability is seriously compromised by issues such as projected enrolment below the minimum enrolment threshold, insufficient resources to deliver the program (e.g. unavailability of required faculty or facilities), or external factors that would significantly diminish the program’s quality or recognition (e.g. loss of accreditation).
- Process for Program Intake Review and Removal:
- Program enrolments, resource availability, and program recognition status are monitored regularly by responsible areas, who report potential impacts to intake viability to the school Dean.
- When removal of an intake is considered, the Dean of the program will evaluate the intake in consultation with relevant areas (such as the department, Registrar’s Office, International Education, and Finance).
- Under-enrolled intakes, where projected enrolment is below the minimum cohort threshold, are removed unless approved for retention by the President.
- A consultative process for evaluation and removal of the intake is set out in Appendix.
- If repeated intake cancellations or approvals for retention indicate a broader program viability concern, the decision must be referred to the Board of Governors for approval (with Education Council advice) or addressed through the program suspension/discontinuance process under Policy 414.
- Affected students and applicants will be supported in accordance with Procedure 3 below.
- Communication and Student Supports
- When a program intake is cancelled (removed), the College will promptly notify all affected applicants and registered students and provide support to help them continue their educational plans.
- Communications will include an explanation of the decision, available options, deadlines, and refund information.
- The Dean will inform affected program faculty, staff, and relevant College areas or external partners of any removed intakes.
- Initiation of Suspension Review: The Dean will initiate a review to consider program suspension or discontinuation pathways pursuant to Policy 414 Suspension and/or Discontinuance of Programs if:
- Multiple or repeat intake removals occur that, when taken together, indicate a sustained inability to offer the program in a manner that keeps it effectively available to prospective students.
- Removal of an intake occurs as a result of negative impacts to external program recognition.
- Directed by the Board of Governors through the President, pursuant to information provided to Finance & Audit Committee as outlined in procedure 2 e.
- Determination of Addition of Program Intakes
- The College may add an extra intake of a program when justified by clear demand or strategic need, and when the intake can be offered within available resources.
- The Dean of the program will confirm demand and feasibility (in consultation with relevant College areas) and seek approval to proceed.
- The President may authorize the addition of an intake, ensuring it aligns with College priorities and resource capacity. The President will report approved additional intakes to the Finance & Audit Committee at its next scheduled meeting. The Committee may provide direction through the Board to the President to inform future decisions under this policy.
- Approved additional intakes will be scheduled in accordance with Policy 401 Academic Schedule.
- Records and Reporting
- The Registrar maintains a record of approved intake additions and cancellations.
- A summary report is provided to the Board and Education Council annually or on request.
Generated at: 8:46 am on September 18, 2026